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How long will it take to implement your software?

Earlier this month,  I was presenting our SYMPAQ  product line to a CPA firm that specializes in government contractor audits and with DCAA compliance. While discussing pricing options, one of their professional staff asked a question that is almost rhetorical in nature, but nevertheless  has been asked a thousand times...

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DCAA Approved Accounting Software Redux

We received an e-mail recently on a topic that won't seem to go away. In all the years we've been doing this, the legend of DCAA approved accounting software remains on par with the Loch Ness Monster and Bigfoot. The e-mail stated, "From time to time articles in trade publications suggest there is a list published by the...

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Firm Fixed Price Contract Audit Exposure

Fixed price awards don’t require cost accounting, you say? Every so often, we'll hear  government contractors provide us with words of wisdom to the effect, “We don’t need cost accounting software; all of our government business is firm fixed price. So we’re not subject to audits.”

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SF 1408 - Adequacy Checklist

The back page of the Standard Form 1408 features the evaluation checklist that DCAA auditors use to determine the "adequacy" of a contractor's accounting system.  This form is used primarily when a flexibly priced contract (Cost Plus, Time and Materials) is in a preaward stage, and therefore a survey of your accounting...

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DCAA Identifies Audit Priorities

A defense industry blogger at About.com is reporting that DCAA has identified a couple of areas of emphasis in their audit activities. Business Development vs Marketing: They will be looking closely to determine if  marketing costs, which are generally not allowable, are getting rolled into contract specific business...

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DCAA Approved Accounting Systems

We get a lot of visitors to this web site from the search term "DCAA Approved Accounting System." So I thought this would be a good opportunity to clarify exactly what constitutes a DCAA Approved Accounting System.

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Subcontractors need to be DCAA compliant too

Yesterday, I was speaking with a smaller contractor, a 12 person firm with no direct contracts with the government. All their work is as a subcontractor. One of their primes mandated that they get a DCAA compliant system in place. This will necessitate moving off of QuickBooks.

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Spreadsheets: You Are Doing It Wrong

Spreadsheets are wonderful tools. However, if you are manually updating spreadsheets each accounting period with the same information (sales numbers by task order, labor hours on projects, etc) and doing it more than once, you are doing it wrong. You are needlessly spending time punching numbers into Excel, instead of...

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What in the Sam Hill is “FAR compliant” accounting software?

The Federal Acquisition Regulations (FAR) is comprised of 53 Parts, including three “reserved” parts that are without content.  So, what in the many volumes of regulations contained in the other 50 parts and subparts relate to a “compliant” cost accounting system? The long answer is that references to the Cost Accounting...

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Preparing for a DCAA Accounting Systems Adequacy Audit

As a government contractor, your first face-to-face interaction with a DCAA auditor will likely be an Accounting Systems Adequacy Audit (Pre-award Survey). The audit does exactly what the title states. DCAA will be looking at your processes and systems to determine if your accounting systems, policies, and procedures are...

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